NC-VA Winter Encampment
Announcing the 2020-2021 North Carolina - Virginia Wing Winter Encampment
(T) 26 December 2020 - 2 January 2021 at the State Military Reservation (SMR) in Virginia Beach, Virginia
Tentative Important Dates:
- Virtual: 25 - 27 Sep 2020 - Staff Training Weekend 1 (Selected cadre will receive further information closer to the training weekend via email.)
- (T) 20 - 22 Nov 2020 - Staff Training Weekend 2 - SMR
- 26 Dec 2020 - Cadet Cadre Arrival
- 27 Dec 2020 - Student Arrival
- 2 Jan 2021 - Graduation
Since few Encampments are available this season, we wish to offer FIRST-TIME applicants who have not previously attended an encampment, an opportunity to seek WAIT-LIST status should an opening arise. Therefore, we are extending the online application from 29 August 2020 to 05 September 2020. We encourage all applicants (initial AND wait-list) to complete ALL outstanding paperwork/submission NLT 12 Sep 2020 to secure their application status. Encampment payment processing will open on 03 October 2020, and student slotting will begin shortly thereafter.
Click here for the student application. Please follow all instructions!
The cost for encampment will be $225. Payments will be collected via EventBrite and the link will be distributed to applicants.
Any scholarships received for this past summer will not transfer, applicants will need to re-apply. The Cadet Encampment Assistance Program (CEAP) is an available option and the application process (separate - through e-Services) will open on November 1st. Please click here for full details.
It is encouraged to apply as soon as possible as funds have been distributed as first come, first served in the past for this program.
1. How will I know if I have been approved?
- National Headquarters will email you directly (at your email that is on-file in e-Services). There is no way to check from e-Services for cadets.
2. When will I know if I have been approved?
- The CEAP website (link above) states notifications would be sent within 10 days of unit approval.
- CEAP applications close 30 days before the start of encampment.
3. How do I ensure my encampment (student and cadre) application is on-time without knowing if I have funds to attend?
- For both students and cadet cadre, you will select "Pay By Check" in EventBrite and you must follow-up with an email to winter-enc-da @ vawg.cap.gov advising you are awaiting receipt of a scholarship or CEAP. This notification is required so we do not expect a check from you.
4. What if I am not eligible for CEAP, or do not receive CEAP funds, but still looking for funding to attend encampment?
- All cadets that request financial assistance or scholarships should apply for CEAP. VAWG will automatically consider those not awarded CEAP automatically once all CEAP funding has been expended. All cadets will be considered in order of priority, if they have/haven't attended, age (oldest first), and submission date. Please note: this may result in only a few days between financial assistance award notification and the beginning of encampment.
Virginia Wing cadets may apply for an encampment scholarships. Procedures for 2020 will be announced in the fall.
Unit Commanders can review status of CEAP applications in e-Services under Cadet Programs > Event Administration > Encampments > Encampment Reports.
The purpose of the cadet encampment is for cadets to develop leadership skills, investigate the aerospace sciences and related careers, commit to a habit of regular exercise, and solidify their moral character.
The vision for the cadet encampment is “an immersion into the full challenges and opportunities of cadet life.”
The purpose of encampment is for each cadet to:
- Develop leadership skills
- Investigate aerospace sciences and related careers
- Commit to a habit of regular exercise
- Solidify their moral character
North Carolina & Virginia Wing's Vision
We will be the cadet leadership training center of excellence in North Carolina and Virginia Wings, the Mid-Atlantic Region, and beyond. Cadets who graduate from our encampment will gain new respect for themselves and others, recommit to lives of volunteer service, embrace what it means to lead with integrity, and challenge themselves to the pursuit of excellence in all they do. We will accomplish this by teaching leadership concepts primarily through the example we set while maintaining a more challenging strictness, rigor, sense of urgency, and overall expectation of military bearing than normal CAP activities. Senior members and cadet leaders (cadre) will strive to be role models for CAP core values. We will establish and maintain an environment of respect where each member of the team, including parents, students, base personnel, and anyone else with whom we come into contact are honored. We will hold each other accountable for uniform standards, respectful behavior, and mission accomplishment. We will support one another by continuously improving on our strengths and building up those areas where we are weak.
Encampment is one of the most significant experiences in a cadet’s career, and it is the premiere cadet programs event in both wings.
In tandem with North Carolina and Virginia Wing’s guidance on COVID-19, the encampment executive staff in coordination with each wing's command staff is making decisions to hold activities and train based on the Centers for Disease Control and Prevention (CDC), federal, and state guidance. Click here for Virginia Wing's guidance on COVID-19 response and North Carolina's here.
The status of the first training weekend will be announced the first week of September. The status of the second training weekend will be announced at the end of October. The go/no-go status of the encampment will be announced mid-November.
What to Expect
Check-in procedures and directions will be posted here closer to the activity. Encampment is a challenging activity which requires personal preparation on your part before you arrive. You may review the following materials and ensure that you are up to standards:
Here is a link to the packing list from 2019-20. Administration will email you the current packing list with your welcome package.
Tips and Tricks
We asked the encampment cadre to share what they wish they would have known at their student encampment. Here's what they told us:
- Bring cough drops!
- Think small. Bring travel sized toiletries instead of full size.
- Blister pads are a must!
- Ask questions! You're at encampment to learn so take advantage of it.
- Major on the minors. It's the little things that matter at encampment. If you do well with the little and seemingly insignificant, you will also do well with the larger and more important.
- Use common sense when interacting with your Cadre. They're here to help you but they aren't here to babysit you.
- Bring pre-moistened towelettes to freshen up during the day.
- Wear your boots before encampment to a) break them in and b) make sure they are the correct fit.
- Start exercising for a few minutes each morning.
- Start hydrating now!
- Learn to use your diaphragm in advance.
- Make sure you know how to perform some basic tasks before Encampment like wearing the uniform and the basic drill movements. That way when you arrive at Encampment, you can help your fellow students out.
- Start packing a few days before you leave and double check that you've got everything you need before you leave home.
- Remember that the staff isn't tough on you because you are a bad cadet. They want you to be the best that you can be and they expect a high standard.
- To save yourself time, learn drill well enough to pass up to the Achievement 3 drill test.
- Make sure you're always checking on your wingman. Know how to look out for them, and get them help from a staff member if needed.
- Find out your squadron staff's ranks before hand. (Check out the Meet the Team! section of this website.)
- Make friends! It's incredibly likely that you will be seeing the cadet in your Encampment squadron again at other wing events. It's great to have old friends to reconnect with.
- NC-VA Winter Encampment Facebook Page - Check out our Facebook page to see our past and future postings from the encampment during the week, as well as photos and graduation information. Please take a moment to look in our albums on Facebook for specific squadrons, flights and special events! As always, if you have a suggestion, send us a message!
- Virginia Wing's YouTube Channel - view past encampment videos here!
- Virginia Wing's Instagram
The Leadership Team
Maj Suzanne Collins, Commander
C/Col Hannah Neal, Cadet Commander
Capt Martin Simpkins, Vice Commander
Maj Kevin Matthews, Deputy Commander for Operations
C/Lt Col Kyle-David Byrne, Cadet Deputy Commander for Operations
2d Lt Adam Moore, Deputy Commander for Support
C/1st Lt Juliian Orrs-Wright, Cadet Deputy Commander for Support
C/CMSgt Jacob Holinger, Cadet Command Chief
Have a question that you were not able to find an answer to on this site? Contact us!
Most administration questions can be answered by emailing winter-enc-da @ vawg.cap.gov
Encampment Commander, Major Suzanne Collins - suzanne.collins @ vawg.cap.gov
Winter Encampment Vice Commander, Capt Martin Simpkins - martin.simpkins @ vawg.cap.gov
NC Director of Cadet Programs, Lt Col Shelley Gonzales - sjgonzales @ ncwgcap.org
Director of Cadet Programs, Capt Sarah Nutbrown - sarah.nutbrown @ vawg.cap.gov
We will publish emergency phone contacts to this page closer to the activity.